You shred your documents to protect the privacy of your information. But your office paper shredder doesn’t offer a secure, efficient, and reliable method for doing so. Here are three good reasons to ditch your paper shredder in favor of a professional paper shredding service.
1. Paper shredders hamper productivity
When you ditch your paper shredding machine in favor of professional shredding, you gain time and productivity. Every time you or your employees use a paper shredder, that time is taken away from the activities that produce revenue for your company.
Feeding documents through an office shredding machine isn’t as quick as you might think. Staples, paperclips, sticky notes and binders have to be removed from the documents. You need to unclog paper jams. And you’re still not finished with the process until the shredding receptacle has been emptied. The seemingly endless time spent using the paper shredder detracts from productivity.
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A professional paper shredding service will put an end to all of this. If you choose a scheduled service, locked shredding collection containers are placed throughout your office. Simply drop your intact paper documents into any collection container. Then, a screened, uniformed shredding professional collects the contents and shreds them using industrial-grade equipment, either on-site at your building or off-site at a plant-based shredding facility.
2. Paper shredders are unreliable
Office paper shredders aren’t the most reliable piece of equipment in your office. In fact, most can’t stand up to the heavy, frequent shredding demands of a busy office. A number of maintenance issues can arise during and after shredding, such as:
- Dull shredding blades
- Paper jams
And when your paper shredder isn’t working properly, confidential documents are more likely to be piled nearby and left there, unsecured, awaiting destruction.
Unlike office paper shredders, a professional paper shredding service is reliable. Shredding professionals are specially trained, follow rigorous processes, and use heavy-duty equipment that makes document destruction a snap. Your shredding can be done on a scheduled or on-demand basis. Once complete, you receive a Certificate of Destruction, documenting the time and date of shredding.
3. Paper shredders increase security risks
You shred your documents to prevent identity theft and maintain the confidentiality of your information. But your paper shredding machine doesn’t offer the most secure method for completely destroying confidential information. Many paper shredding machines shred documents into strips, rather than particles, and strips can be reconstructed.
Similarly, relying on your employees to decide what and when to shred is a huge security risk. Documents not destroyed on time or tossed, whole, into a recycling bin could land in the hands of a thief or competitor.
It’s easy to eliminate these security risks. NAID AAA Certified shredding and destruction companies are subject to strict regulations, procedures, and unannounced audits to verify their compliance. During the audit process assesses the following areas:
- Security policies and procedures
- Document destruction equipment and facilities
- Employee hiring and screening practices
- Chain of custody processes
Furthermore, when a NAID AAA Certified company shreds your documents, you are guaranteed that they are destroyed in accordance with state and federal information privacy laws.
Ditching your office paper shredder is easy when you have a local paper shredding service with expert staff you can rely on. Pacific Records Management provides paper shredding services for businesses throughout Fresno, Stockton, Sacramento, and Modesto, as well as Napa and Solano Counties. For more information, please contact us by phone or complete the form on this page.