How a Scheduled Shredding Program Helps Your Business
As a business owner, it’s critical to protect the security of your important business documents and information. Sensitive and confidential documents are an easy target for thieves. Here are several ways a scheduled shredding program helps you maintain a high level of security for your business information:
Scheduled Shredding Establishes a Record of Compliance
How do you make sure your document disposal practices stand up to an auditor or regulator? A scheduled shredding program establishes a reliable, consistent and secure process for destroying sensitive information and complies with the requirements of state and federal privacy laws, including:
- HIPAA
- SOX
- GLBA
- FACTA
Documented chain of custody is followed throughout the shredding process. As a result, you’ll be confident that your business is compliant with legal and industry regulations.
It Offers Proof of Destruction
Proof of destruction and compliance go hand-in-hand. With a scheduled shredding program, you’ll receive a Certificate of Destruction every time your documents are destroyed. This certificate verifies that your records are destroyed promptly and securely and includes the following information:
- Date and location of destruction
- Destruction witness information
- Invoice or transaction number
It Prevents Identity Theft and Corporate Fraud
The longer you wait to destroy old, outdated documents, the more risk you assume for your customers, employees and entire business. A scheduled shredding program establishes routine destruction of expired and out-of-date paper records, so your sensitive information never falls into the wrong hands.
It Saves Time
The more productive your employees are, the more profitable your company will be. Scheduled shredding streamlines the document disposal process so your staff can focus on core business tasks. Instead of relying on an office shredder to destroy documents and files, individuals can quickly deposit sensitive paperwork into secure collection containers. Staples, paperclips and rubber bands don’t need to be removed from files, so even more time is saved. Then, on a weekly, bi-weekly, or monthly schedule, your shredding provider collects the contents for secure destruction.
It Reduces Costs
Besides saving you time, a scheduled shredding service saves you money. It eliminates the need to buy, repair and replace office paper shredders. And since collection containers don’t use any electricity, you save on your energy costs as well.
Scheduled Shredding Protects the Planet
By ensuring that every document is recycled and reused after it’s destroyed, a scheduled shredding program also protects our environment. Your document destruction provider bales your shredded files and sends them to an authorized recycling partner. At the recycling facility, the shredded material is used to produce a variety of paper products. The recycling process keeps paper waste out of the ecosystem for a healthier planet.
From establishing compliance, to preventing theft and fraud, and saving time and money, a scheduled shredding program is a wise choice for your business.
Pacific Records Management provides scheduled shredding services for businesses throughout Fresno, Stockton, Sacramento, Modesto, and Napa and Solano Counties.